Job Candidate Privacy Notice

At Garide, a product of Baggins Technology Enterprise ("Garide," "we," "us," or "our"), we respect your privacy and are committed to protecting your personal data. This Job Candidate Privacy Notice ("Notice") outlines how we collect, use, store, and protect personal data about job applicants ("you" or "your") during the recruitment process.

1. Introduction

This Notice applies to all personal data collected from job candidates applying for positions with Garide, whether through our website, recruitment agencies, or directly via email. By submitting your application, you acknowledge that your personal data will be processed in accordance with this Notice.

2. Data Collection

a. Information We Collect

We collect and process the following categories of personal data:

- Contact Information: Name, address, telephone number, email address.

- Professional Information: Resume/CV, cover letter, employment history, education history, qualifications, skills, references.

- Identification Information: Date of birth, passport number, or other national identification numbers where necessary and permitted by law.

- Assessment Data: Results from interviews, tests, or assessments used during the recruitment process.

- Other Data: Any other personal data you provide to us voluntarily during the application process.

3. Use of Personal Data

a. Purpose of Processing

We use your personal data for the following purposes:

- Recruitment Process: Managing your application, assessing your suitability for the role, and conducting interviews and assessments.

- Communication: Contacting you regarding your application status, interviews, or additional documentation required.

- Legal Compliance: Complying with legal or regulatory obligations, including verifying your eligibility to work.

- Improvement and Analytics: Analyzing our recruitment processes to improve our hiring practices.

b. Legal Basis for Processing

Our legal basis for collecting and processing your personal data includes:

- Your consent, where you have provided it.

- Our legitimate interests in managing our recruitment process.

- Compliance with legal obligations to which we are subject.

4. Data Sharing

a. Third Parties

We may share your personal data with third parties in the following circumstances:

- Service Providers: To third-party service providers who assist us in managing our recruitment process, such as recruitment agencies, background check providers, and IT service providers.

- Legal Obligations: Where we are legally required to do so, such as to regulatory authorities.

b. Data Transfers

If your personal data is transferred outside of your home country, we will ensure that appropriate safeguards are in place to protect your privacy in accordance with applicable laws.

 5. Data Retention

a. Retention Period

We will retain your personal data for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable laws. If your application is unsuccessful, we may retain your personal data for a period to consider you for future opportunities, unless you request otherwise.

6. Data Security

a. Security Measures

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. This includes secure storage and transmission of data and access controls.

7. Your Rights

a. Access and Control

You have certain rights regarding your personal data, subject to applicable laws:

- Access: Request access to your personal data we hold.

- Rectification: Request correction of inaccurate or incomplete personal data.

- Deletion: Request deletion of your personal data, subject to our legal obligations.

- Objection: Object to the processing of your personal data in certain circumstances.

- Restriction: Request restriction of processing your personal data in certain cases.

- Data Portability: Request the transfer of your personal data to another party in a structured, commonly used, and machine-readable format.

To exercise any of these rights, please contact us using the contact details provided below.

8. Changes to This Notice

We may update this Notice from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on our website, and the revised Notice will take effect upon posting.

9. Contact Information

If you have any questions, concerns, or requests regarding this Notice or the processing of your personal data, please contact us at: help@bagginshq.com

By submitting your application to Garide, you acknowledge that you have read, understood, and agree to the terms of this Job Candidate Privacy Notice.

Thank you for your interest in joining Garide. We value your privacy and are committed to protecting your personal data throughout the recruitment process.